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Storage and retrieval services (№14479688)

26 apr

Number: 14479688

Country: Ireland

Source: TED

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Publication date


26-04-2019

Description


  1. Section I
    1. Name and addresses
      Beaumont Hospital
      Beaumont Road, Beaumont
      Dublin
      9
      Ireland
      Telephone: +353 18093243
      E-mail: [email protected]
      Fax: +353 18092959
    2. Type of the contracting authority:
      Body governed by public law
    3. Main activity:
      Health
  2. Section II
    1. Scope of the procurement:
      1. Title:

        The Provision of an Off-Site Storage Facilities for Healthcare Records with File Tracking and Retrieval Capacity

        Reference number: 2639
      2. Main CPV code:
        63121000, 63121100, 72317000
      3. Type of contract:
        Services
      4. Short description:

        The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site storage facility for healthcare records with file tracking and retrieval capacity. Based on 2017 figures, approximately 45 000 healthcare records were moved to the storage facility and 16 000 were recalled last year.

        Thus, while this contract will primarily concern the storage and retrieval of medical records, it may also be utilised for the storage of any documentary material generated by the Hospital.

        Currently, the Contracting Authority has a legacy arrangement in place for the storage and retrieval of medical records; it is not anticipated that material stored under this legacy contract will be transferred to the new service provider.

      5. Information about lots:
        This contract is divided into lots: no
      6. Total value of the procurement:
        Value excluding VAT: 3 000 000.00 EUR
    2. Description
      1. Title:
      2. Additional CPV code(s):
        63121100, 72317000
      3. Place of performance:
        Main site or place of performance:

        Dublin 9

      4. Description of the procurement:

        The Contracting Authority intends to establish a contract with a suitably qualified and experienced service provider for the provision of an off-site storage facility for healthcare records with file tracking and retrieval capacity. Based on 2017 figures, approximately 45 000 healthcare records were moved to the storage facility and 16 000 were recalled last year. Additionally, the Contracting Authority will avail of this contract to store material relating to the following hospital disciplines:

        — finance and accounts,

        — central sterile services department,

        — freedom of information,

        — human resources,

        — pathology.

        Thus, while this contract will primarily concern the storage and retrieval of medical records, it may also be utilised for the storage of any documentary material generated by the Hospital. Tenderers are advised that the quantities of healthcare records listed are provided solely for information purposes and constitute no guarantee regarding the volume of service to be procured under this contract.

        Currently, the Contracting Authority has a legacy arrangement in place for the storage and retrieval of medical records; it is not anticipated that material stored under this legacy contract will be transferred to the new service provider.

      5. Award criteria:
        Quality criterion - Name: Technical merit of cataloguing and file tracking system / Weighting: 15
        Quality criterion - Name: Proposed consolidation measures / Weighting: 10
        Quality criterion - Name: Proposed collection, retrieval and delivery methodologies / Weighting: 10
        Quality criterion - Name: Technical suitability of proposed storage facilities and fleet / Weighting: 10
        Quality criterion - Name: Proposed service level agreement / Weighting: 10
        Cost criterion - Weighting: 45
      6. Information about options:
        Options: no
      7. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:

        Please consult the invitation to tender document, available to download from www.etenders.gov.ie.

  3. Section IV
    1. Description:
      1. Type of procedure:
        Open procedure
      2. Information about a framework agreement or a dynamic purchasing system:
      3. Information about electronic auction:
      4. Information about the Government Procurement Agreement (GPA):
        The procurement is covered by the Government Procurement Agreement: yes
    2. Administrative information:
      1. Previous publication concerning this procedure:
        Notice number in the OJ S: 2018/S 094-213705
      2. Information about termination of dynamic purchasing system:
      3. Information about termination of call for competition in the form of a prior information notice:
  4. Section V
    2. Award of contract
      1. Date of conclusion of the contract: 2019-01-21
      2. Information about tenders:
        Number of tenders received: 5
        Number of tenders received from SMEs: 5
        Number of tenders received from tenderers from other EU Member States: 0
        Number of tenders received from tenderers from non-EU Member States: 0
        Number of tenders received by electronic means: 0
        The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
        Oasis Data and Document Management Ltd
        Unit 100 Northwest Business Park, Ratoath Road, Blanchardstown
        Dublin 15
        Ireland
        The contractor is an SME: yes
      4. Information on value of the contract/lot (excluding VAT):

        Total value of the contract/lot: 100 000.00 EUR
      5. Information about subcontracting:

  5. Section VI
    1. Additional information

      Please consult the invitation to tender document, available to download from www.etenders.gov.ie.

    2. Procedures for review
      1. Review body
        The High Court
        Central Office of the High Court
        The Four Courts, Inns Quay, Dublin
        7
        Ireland
        Telephone: +353 18886000
        E-mail: [email protected]
      2. Body responsible for mediation procedures

      3. Service from which information about the review procedure may be obtained

        The Contracting Authority undertakes that this contract will only be established after a 14-day standstill period has been observed. This standstill period will commence on the day after the date of notification of all concerned tenderers. This standstill period is being observed in accordance with the provisions of S.I. 130 of 2010.


    3. Date of dispatch of this notice
      2019-04-23